You are currently viewing Start With Simple Systems for Your Small Business

Start With Simple Systems for Your Small Business

How to Begin Systematizing Your Small Business

Have you ever looked at another small business owner and wondered how she manages to get it all done? The answer might surprise you.

She’s got good systems.

We frequently work with our small business coaching clients on understanding how to begin using systems in their business. The most productive business people all have one thing in common: they don’t reinvent the wheel every day. Instead, they’ve figured out the best, most efficient way to do every task, and they create a system to do just that.

No matter what business you’re in and what projects you find yourself tackling, a systematized approachSmall Business Systems, templates and checklists will help you:

  • Work faster and produce more
  • Produce higher quality results with fewer mistakes
  • Easily outsource the tasks you don’t like to do or are not strong at

The Magic of Templates

How many times do you answer emails from potential clients? What about responding to customer complaints? Or mailing your JV partners about an upcoming launch, event or promotion? How about responding to job opening applicants or inquiries?

All of the above tasks and more become effortless when you create fill-in-the-blank templates that can be re-purposed for specific cases/people. Templates can be as simple as a “canned response” in your email client or help desk, or you can use software such as Text Expander (for Mac) or Phrase Express (for Windows). You might even create a template document in Dropbox or Google Drive to house all your templates for easier access.

While templates will undoubtedly save you time, the real beauty is that once they’re created, you can easily outsource things like email and even sales. Simply instruct your assistant on the proper use of your templates, and you’ll be free to do other, more important things.

Checklists Prevent Mistakes

It might seem counter-intuitive, but when you perform the same tasks over and over again, it’s easy to miss a critical step. You might think you you scheduled your social media post for the month—you might even remember doing it—only to look back and see it was never completed.

But when you implement checklists, it’s suddenly much more difficult to miss an important task.  Checklists ensure each step is reviewed and completed in a process. They may seem like a simple, childish thing for your business, but you will see how valuable they will become to your business quality.

You can easily create checklists for all your common tasks and projects using nothing more than a text document. If you’re managing a team, checklists in your project management system allow you to see exactly what tasks are complete, and which are still outstanding.

Templates and checklists turn smart business owners into productivity superstars, and it’s easy to get started. The next time you answer an email you’ve answered before, save your response. The next time you set up a new product in your shopping cart or create a new opt-in page, take the time to record the steps. These documents will make future projects easier and faster to complete, and best of all, you can hand them off to your assistant to do instead.

Systems work in every business know matter the size.  If you need help identifying ways to implement systems, templates or checklists in your Jacksonville business, please contact us and reference this blog for a free consultation.

This Post Has 22 Comments

  1. Hey There. I found your blog using msn. This is a
    very well written article. I’ll make sure to bookmark it and come back to read more of
    your useful information. Thanks for the post. I will certainly comeback.

    my webpage: Erectesto XL Pills

  2. Wow, incredible weblog structure! How long have you been running a blog for?
    you make blogging look easy. The overall look of your site is wonderful, as
    smartly as the content material!

    My web blog – Quick Keto Trim Review,,

  3. Lilia

    I conceive this website has got some really wonderful info for everyone :

    my website :: Lilia

  4. It is the best time to make some plans for the future and it is time to be happy.
    I’ve learn this publish and if I may just I want to recommend you some interesting issues
    or advice. Maybe you can write next articles regarding this
    article. I wish to learn even more things about it!

    my blog post

  5. Gisele

    Wow, this post is fastidious, my sister is analyzing these kinds
    of things, therefore I am going to convey her.

    Here is my website Gisele


    Right away I am ready to do my breakfast, after having my
    breakfast coming over again to read additional news.

    my page … Grown MD CBD (

  7. This is the perfect webpage for everyone who hopes to understand this
    topic. You understand a whole lot its almost tough to argue with you (not that I actually will need to…HaHa).
    You definitely put a fresh spin on a topic that’s been written about for
    years. Great stuff, just wonderful!

    my site :: Terra Xtract CBD (

  8. Shelia

    I got what you intend,saved to favorites, very decent website.

    my website – Keto-X3 (Shelia)

  9. Lori

    I like this internet site because so much utile stuff on here :D.

    my web-site … Lori

  10. Shona

    I think you have observed some very interesting points, appreciate it for the post.

    Here is my site; Shona

  11. fantastic pᥙt up, very informative. I wonder why the other
    experts օf this sector ddo not understand this. You should proceeⅾ yoսr writing.
    I’m sure, you hаve a huge rеaders’ base already!

  12. Pretty section of content. I just stumbled upon your
    blog and in accession capital to assert that I get actually enjoyed account your blog posts.
    Any way I will be subscribing to your feeds
    and even I achievement you access consistently rapidly.

    my blog; VirgoFX Male Enhancement

  13. Hellⲟ everyone, it’s my fiurst pay a visiot at this
    web site, and paragraph is genuinelу fruitfu for me, keep up
    posting such poѕts.

  14. eczema miracle

    Well I truly enjoyed reading it. This article provided
    by you is very constructive for good planning.

    Feel free to visit my website … eczema miracle


    Great blog! Is your theme custom made or did you download it from
    somewhere? A design like yours with a few simple tweeks
    would really make my blog stand out. Please let me know where you got your design. Cheers

    Here is my site –

  16. Shirley

    I am really inspired along with your writing talents as smartly as
    with the structure to your weblog. Is this a paid subject
    or did you customize it your self? Anyway stay up the nice quality writing, it is rare to see a
    nice blog like this one nowadays..

    My blog post – oil skin (Shirley)

  17. mario beddings

    Hi, i think that i saw you visited my weblog so i came to ?return the
    favor?.I am attempting to find things to improve my website!I suppose its ok to use some of
    your ideas!!

    My web-site: mario beddings

  18. kristie fiorillo

    Hi to every one, the contents present at this web site are really remarkable for people experience, well, keep up the
    nice work fellows.

Leave a Reply